AI-Powered Estimates Cut Turnaround from Days to Hours

A 6-truck HVAC operation on Colorado's Front Range was losing jobs to faster competitors. Their lead tech spent an average of 4 hours per estimate — driving to the site, taking measurements, driving back, pricing out materials and labor, formatting a proposal, and sending it 2-3 days later. By the time the estimate reached the customer, they'd often already committed to a competitor who responded same-day.

• Built an AI-powered estimating system that learns from the contractor's actual job history — labor rates, preferred materials, typical markups, and complexity adjustments.
• Created a mobile-friendly workflow: capture job details (photos, measurements, notes) on the job site, then let AI generate a material list, quantities, and pricing automatically.
• Designed professional, branded proposal documents that the system assembles automatically — ready for review and send from the truck.
• Implemented continuous learning: every completed job improves the model's accuracy, so estimates get better over time.